MTO (Military Time Off)

PURPOSE / SCOPE:

ICOM recognizes and appreciates the generosity of the military in providing scholarships to ICOM’s medical students.  ICOM also appreciates the commitment of faculty and staff who serve in the Reserve or National Guard of the Armed Forces.  In order to continue to foster strong working relationships with the Armed Forces and with military faculty and staff, ICOM offers leave benefits that may be used to offset some or all of an employee’s time for military obligations.

POLICY AND PROCEDURE:

ICOM seeks to comply with all employment regulations related to service in the Armed Forces.  

Employees regularly scheduled for 20 or more hours per week (full-time) and actively serving in the Reserve or National Guard are eligible for Military Time Off (MTO) benefits.  Eligible employees receive a maximum of 8 days per fiscal year to use toward their obligations.

Employees must notify their supervisor as far in advance as possible of the need to take time for military obligations and supervisors may request documents verifying such obligation.  MTO time is excluded from any overtime calculations and does not carryover from one year to the next.  If an employee’s military obligation exceeds 8 days in any given year, the employee may use available PTO time, but is not required to do so.  An employee who chooses not to use MTO nor PTO for their military obligations would classify such time as “unpaid time off” in ICOM’s timekeeping system.   

Employees serving in the Reserve or National Guard must notify Human Resources of their active service so that leave time may be populated in ICOM’s timekeeping system.  There is no waiting period to use MTO, it is available to eligible employees at the beginning of their first pay period.  Employees are asked to notify Human Resources when they have separated from military service.  At the time of separation from ICOM, there is no pay out of unused MTO balances.

POLICY OWNER: