Clery Act

This policy establishes requirements and responsibilities that will assist the college in complying with the Jeanne Clery Campus Safety Act, often referred to as simply The Clery Act, and all amendments. This policy will help facilitate compliance with the Clery Act and increase overall safety on college property.

This policy applies to the members of the college community; specifically, faculty, staff, students, and third parties designated as Campus Security Authorities, as defined in this policy, and to departments with specific responsibilities for compliance under the Clery Act.

DEFINITIONS:

Annual Security Report

The Annual Security Report (hereinafter “ASR”) is a public report disseminated annually to employees and students on or before October 1st. It includes statistics of campus crime for the preceding three calendar years, plus details about efforts taken to improve campus safety, policy statements regarding (but not limited to) crime reporting, campus facility security and access, law enforcement authority, the incidence of alcohol and drug use, and the prevention of and response to sexual assault, domestic or dating violence, and stalking.

Campus Security Authority

The Clery Act defines a Campus Security Authority (hereinafter CSA) as any of the following categories:

• Any member of a campus police department or a campus security department of an institution;
• Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department (such as an individual who is responsible for monitoring the entrance into institutional property);
• Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses; or
• An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. An official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution.

Clery Act Crime

The Clery Act requires institutions to include four general categories of crime statistics for Clery reporting purposes. The following offenses are referred to as ‘Clery Act Crimes’:

Criminal Offenses- Criminal Homicide, including Murder and Non-negligent Manslaughter, and Manslaughter by Negligence; Sexual Assault, including Rape, Fondling, Incest and Statutory Rape; Robbery; Aggravated Assault; Burglary; Motor Vehicle Theft; and Arson.

Hate Crimes- Any of the above-mentioned offenses, and any incidents of Larceny-Theft, Simple Assault, Intimidation, or Destruction/Damage/ Vandalism of Property that were motivated by bias.

Violence Against Women Act (VAWA) Offenses- Any incidents of Domestic Violence, Dating Violence and Stalking. (Note that Sexual Assault is also a VAWA Offense but is included in the Criminal Offenses category for Clery Act reporting purposes).

Arrests and Referrals for Disciplinary Action- When the referral involves Weapon Law Violations; Drug Abuse Violations; Liquor Law Violations. Referrals that only involve policy violations are not included.

Clery Geography

The Clery Act requires institutions to disclose Clery crime statistics based on where the crimes occur. These geographic categories of property designations are known as Clery Geography. The Clery Act requires colleges and universities to report certain crimes that occur (1) on campus, (2) on public property within or immediately adjacent to campus, and (3) in or on certain non-campus buildings or property that the institution owns or controls, is used for educational purposes, and is frequented by students. Additionally, if an institution has multiple campuses, it must disclose statistics for each campus.

Daily Crime Log

The Daily Crime Log, or DCL, is an account of all crimes reported to Campus Security that occurred within the on-campus Clery Geography of ICOM. Entries into the DCL must be made within 2 business days of the report. Note that the DCL must contain an entry for all crimes reported, not only those classified as Clery Act crimes.

Emergency Notification

An Emergency Notification is an announcement triggered by a significant emergency event or a dangerous situation involving an immediate threat to the health or safety of the college community.

ICOM

The Idaho College of Osteopathic Medicine.

ISU

The campus of Idaho State University is located west of the ICOM Building.

Timely Warning Notice

A Timely Warning Notice is an alert sent to the campus community when the college determines that a Clery Act Crime, which has already been committed or attempted, presents a serious or continuous threat to the campus community.

WASD

The West Ada School District Training Center, located northwest of the ICOM building, to include the parking lot immediately north of the ICOM campus.

POLICY:

It shall be the policy at ICOM to maintain a safe and secure environment for its faculty, staff, employees, students, and visitors. To this end, ICOM will comply with the provisions of the Jeanne Clery Campus Safety Act (hereinafter the Clery Act), as amended. The Clery Act requires the College to report specified crime statistics on and near the campus and to provide other safety and crime information to the campus community.

Crime Reporting

Crime victims are strongly encouraged to immediately report criminal activity to the appropriate police agencies, and to ICOM Campus Security for crimes committed on campus. Prompt reporting will assure timely warning notices of campus crime and assist in full disclosure of crime statistics.

Witnesses to crimes are strongly encouraged to report incidents to Campus Security and the appropriate law enforcement agency when the victim is unable to report it themselves due to mental or physical incapacitation.

The on-duty Campus Security Officer can be contacted in person or by calling 208-795-4311. In the event of an emergency or if the crime is still in progress, the calls should first be placed to 9-1-1. Any suspicious activity or person seen in the parking lots or loitering around vehicles, inside buildings, or around the campus community should be reported. Campus Security can also provide reporting advice concerning crimes or incidents that occur off campus.

While Clery Act crimes may be reported to any ICOM CSA, those reporting crimes are encouraged to make reports directly with the Director of Campus Security or any Campus Security Officer.

An online form to report a crime can be found in the table below. The link is also available on the ICOM website under “Campus” and “Safety.”

CSA Responsibilities

The Idaho College of Osteopathic Medicine has classified the following positions CSA’s:

• All Campus Security Officers;
• The Dean/CAO;
• The Title IX Coordinator;
• The Associate Dean of Student Services;
• The Assistant Vice President of Human Resources;
• All Human Resources Staff;
• The Director of Student Affairs;
• The Student Affairs Coordinator;
• Learning Specialists;
• The Administrative Assistants to the Dean and Title IX Coordinator;
• The Front Desk Receptionist; and
• All Faculty Members who advise Student Groups and Organizations

The function of a Campus Security Authority is to report to ICOM Campus Security allegations of Clery Act crimes, or other crimes that occur on campus, that he or she receives. CSAs are required to notify Campus Security of Clery Act crimes that are reported to them in their capacity as a CSA. CSAs are not responsible for and should not attempt to investigate any crime. They are also not responsible for reporting:

• incidents that they overhear students talking about in a hallway conversation.
• that a classmate or student mentions during an in-class discussion;
• that a victim mentions during a speech, workshop, or any other form of group presentation;
• or that the CSA otherwise learns about in an indirect manner.

CSAs should directly notify the on-duty ICOM Campus Security Officer of Clery-reportable crimes that have occurred on campus, so that they may be evaluated for a Timely Warning Notice (TWN).

Alternatively, the CSA may file an online CSA report, which will be forwarded to the Director of Campus Security; however, that method may delay the issuance of the TWN and could put members of the campus community at risk.

A CSA may not wait for criminal charges to be brought, arrests to be made, or proof to be produced. Similarly, the CSA should not attempt to investigate or otherwise decide whether the alleged incident actually occurred. The CSA must report even if the information regarding the incident was shared with him or her in confidence (confidentially), although he or she may report the information without identifying the people involved in the incident if they wish to maintain confidentiality.

Pastoral and Professional Counselors- Professional counselors employed by ICOM, when acting in that capacity, are exempt from CSA reporting requirements. However, counselors are strongly encouraged to inform victims and witnesses of their ability to file an online confidential report so that the incident can be included in the annual statistics reported to the United States Department of Education and can also be evaluated for TWN purposes.

CSA Training

Although not specifically required by the Clery Act, all CSA’s must nevertheless be trained in how to carry out their responsibilities. That training is conducted by Campus Security, specifically the Director of Campus Security/Clery Compliance Officer, via an online modality. After the initial full course of training, CSA’s may take the refresher training the following year, alternating between the two courses year-by-year.

Clery Geography

The geographic area for which ICOM must report Clery Act statistics includes the ICOM building located at 1401 E. Central Drive, Meridian, Idaho; the sidewalks immediately adjacent to the ICOM building; the front fountain plaza area and parking lot south of the ICOM Building; the first three rows of parking immediately north of the building; and the east parking area adjacent to the building.

The WASD parking lot north of ICOM and the driveway that runs north and south between ICOM, ISU and WASD is neither owned nor controlled by ICOM and is not part of its Clery Geography.

The parking lot located at 1460 E. Central Drive, which is owned by ICOM, is reasonably contiguous to the campus and is thus considered an “on-campus” location for Clery Act purposes. As such, the public property (the streets) of E. Central Drive and S. Locust Grove Road adjacent to that location is included in the Clery Geography for statistical purposes; this would include the public sidewalks on both sides of each street.

Other locations that are owned or controlled by ICOM, serve an educational purpose and are frequented by students, are also included in the “non-campus” category for statistical purposes. The locations for this can vary from year to year or even semester to semester and can be as short as one day (such as the location used for Graduation ceremonies).

ICOM Campus Clery Act Geography

 

ICOM Parking Lot Clery Act Geography

Annual Security Report

The Annual Security Report (ASR), which is required by the Clery Act, is compiled by the Director of Campus Security, the designated Clery Compliance Coordinator for the college. The ASR contains information regarding campus security and personal safety. It also includes topics such as crime prevention; law enforcement authority; crime reporting policies; policies and programs related to preventing sexual assault and other crimes; disciplinary procedures; as well as other matters of importance related to security and safety on campus. The ASR will feature information regarding Clery Act reportable crime statistics that occurred on ICOM Clery Geography for the three previous calendar years.

The ICOM Annual Security Report (ASR) will be published by October 1st of every calendar year, and the direct link to the newly published document will be distributed via email to all currently enrolled students and employees. ICOM will provide a paper copy of the Annual Security Report upon request. The request does not need to be made in writing, and there is no charge to individuals for a copy of the report.

The current report, as well as the prior two reports, are posted to the ICOM website at the following link

https://www.icom.edu/campus/safety/

Access to the report will also be provided to all prospective students and prospective employees upon application to ICOM.

Security and Access to Campus Facilities

ICOM is committed to the safety and well-being of students, employees, and visitors. ICOM is a private, closed campus with a single point of entry for visitors during business hours. The campus is not open to the general public without specific business with an employee or student. The building is staffed by Campus Security from 7:30 am - 11:30 pm, seven days a week, except for certain holidays. Campus Security is normally located in the reception area at the front entrance unless foot patrols are being conducted in the interior or exterior of the building. The on-duty Campus Security Officer can be reached by calling 208-795-4311.

ICOM students and employees are issued identification badges during orientation and are required to use the badges for access to the building. All students and employees are required to wear the ID badges while in the building. The badges will not allow entry beyond access hours.

Guests are required to check in at the reception desk using the electronic kiosk. Their photographs are taken, and they are issued temporary identification that they are required to display. An electronic log is created, which records their names as well as the person they are visiting. Visitors are to be always escorted by ICOM students or employees.

For large groups and frequent visitors, the kiosk procedure may be skipped at the discretion of the on-duty Campus Security Officer. Large groups will require a sign-in sheet, either pre-printed with names or blank, with an area to print the guests’ name and another for a signature. All first-time guests will be required to use the electronic kiosk, unless they are part of a large group as noted above.

Emergency Notifications (EN) and Timely Warning Notices (TWN)

ICOM will provide TWN’s about Clery Act Crimes that occur within the campus Clery Geography that pose a serious or ongoing threat to the campus community, and EN’s for situations that threaten the immediate health and/or safety of the campus community. Refer to the Emergency Notification and Timely Warning Policy (link below) for details.

Daily Crime Log

ICOM Campus Security maintains a daily crime log documenting the nature, date, time, and general location of each crime reported to them, as well the disposition, if known. This log is intended to be a timelier accounting of crimes that occur within the ICOM Clery Geography and thus must include all crimes reported to Campus Security, not just Clery Reportable ones. Incidents must be entered into the log within two business days of receiving the report. The DCL is available at the front reception desk during normal business hours, as well as on the website (link below, scroll to the bottom). All requests to see the DCL must be granted by allowing the person to view the binder containing the log at the front desk.

Safety Escorts

ICOM students, faculty, and staff are encouraged to contact the on-duty Campus Security Officer if they would like a safety escort to their vehicle. During winter months this is even more important due to the shortened daylight hours. The on-duty Security Officer can be reached at the front Security/Reception Desk, or by calling 208-795-4311.

Crime Prevention

Throughout the year, Campus Security provides messaging to students and employees via email and the bi-weekly newsletter related to crime prevention and personal safety. Examples may include:

• School Bus Safety-explaining the specific requirements of Idaho Code concerning passing or overtaking a school bus
• Personal Safety-recommendations for personal safety, e.g., beware of your surroundings, keep in well populated areas, walk with a purpose, etc.
• Burglary Prevention-tips to reduce the odds of being a victim of a residential or vehicle burglary
• Winter Driving-a refresher on winter driving techniques, importance of vehicle maintenance, and road report resources for those traveling during the holidays
• Holiday Safety-safe shopping tips for the holiday season
• Spring Break Safety-safely enjoying all that Idaho’s outdoors has to offer

In addition, ICOM sponsors self-defense and/or situational awareness courses during the year, allowing students and employees the opportunity to practice hands-on techniques learned in the class.

Responsibility for Own Safety

Students and employees are ultimately responsible for their own safety and the safety of the campus, as campus security and law enforcement can’t be everywhere. The best security features of a building can be defeated by the failure to follow building access guidelines. Holding the door for someone who you do not know and is not wearing ICOM identification is one example of building security being compromised. Anything or anyone who appears out of place on campus should be reported to Campus Security.

Bystander Intervention

Bystander intervention is defined as safe and positive options that may be carried out by an individual or individuals to prevent harm or intervene when there is a risk of dating violence, domestic violence, sexual assault or stalking. Bystander intervention includes:

• Recognizing situations of potential harm.
• Understanding institutional structures and cultural conditions that facilitate violence (this might include fraternity or sports cultures at some institutions);
• Overcoming barriers to intervening.
• Identifying safe and effective intervention options; and
• Taking action to intervene.

ICOM expects all community members to take reasonable and prudent actions to prevent or stop a crime. Acting may include direct intervention, call law enforcement, or seek assistance from a person in authority. ICOM community members who choose to exercise this positive moral obligation will be supported by the college and protected from retaliation.